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  • Writer's pictureTeam Hype

Behind the scenes: A day in the life of an event planner

Updated: Jan 24

As an advertising agency in Dubai, we understand that event planning is a crucial aspect of any successful marketing campaign. However, what goes on behind the scenes of an event can be a mystery to many. In this article, we will take a glimpse into a day in the life of an event planner.

A day in the life of an event planner

Early Morning Preparations

The day typically starts early for event planners as they need to ensure that everything is in order before the event. This may involve finalizing last-minute details such as decorations, catering, and seating arrangements. Event planners at advertising agencies in Dubai also need to coordinate with vendors and suppliers to ensure that everything is delivered on time and in good condition.

Onsite Setup

Once the preparations are done, they will move on to the onsite setup. This involves setting up decorations, lighting, sound systems, and other equipment. Event planners must ensure that everything is set up according to the client's specifications and that the event space looks inviting and professional.

Coordination with Staff and Vendors

Event planners must coordinate with staff and vendors throughout the day to ensure that everything runs smoothly. This includes coordinating with the catering staff, entertainment providers, security personnel, and other vendors involved in the event. Any issues that arise must be dealt with promptly and professionally to ensure that the event remains on track.

Post-Event Wrap Up

Once the event is over, they will begin the post-event wrap up. This includes packing up equipment, coordinating with vendors for cleanup, and ensuring that everything is in order before leaving the event space. We will also meet with clients to discuss the success of the event and gather feedback for future events.


Event planning is a demanding job that requires careful planning, attention to detail, and strong organizational skills. As an advertising agency in Dubai, we understand the importance of event planning in the success of any marketing campaign. Event planners must be able to work under pressure, be adaptable, and have excellent communication skills to ensure that events run smoothly and that clients are satisfied with the results.

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